Welcome to the Ginu – The Qalipu Mi’kmaq First Nation Band Membership Database Ginu.

The Qalipu Mi’kmaq First Nation Band (QMFN or the Band) considers the protection and privacy of personal information to be the cornerstone to our ongoing commitment to providing our members with excellent service and support.  Outlined below we describe how we will protect your privacy and your personal information as stored on the Qalipu Mi’kmaq First Nation Band Membership Database (QMFN Member Database).

As QMFN continues to grow the use of electronic means to maintain our membership list and to generate our voters’ list as well as to communicate with members will be critical.

It is up to each member to determine how you will interact with QMFN and to what extent you will apply and take advantage of the programs and services available to members.  The Band believes in providing fair and equitable access to all QMFN membership, and we see this website and database as the best mechanism to accomplish this goal.

Why is my personal information being collected by QMFN?

QMFN has created a database using information with respect to you as a member of the Band. We want to confirm the information that we have on you as a Band member is accurate. The database contains key basic contact information on each member and will be used to generate the Band’s official Membership and Voters’ List.

QMFN would like to use this contact information to send out key communications and news to members regarding activities, events, programs and services as well as information regarding voting and elections. The Band would also use this information to assist with the development of programs and services. To be most effective (cost and time), QMFN will primarily be using electronic means of communicating and therefore it will be essential to have an email address for all members.

Accuracy of Data and Changes to Data

Members will have their own password-protected profile on this database, forming a large database of member profiles.  It is critically important that you continuously manage your own member profile.  Each member is urged to keep your personal information current.  As of now, we have more than 16,000 registered members over the age of 18 (of the almost 22,000 members in total).  It is quite possible that this number will almost double in the next few years.  As you can imagine with this large membership we need you to take responsibility for making sure your personal information is accurate and current in order for us to maintain communications with you.  Regrettably, we cannot be responsible for this for you.

How often can I log into the database and change my personal information?

You may access the database and your profile as often as you want and change your information each time you access your personal member information forms. Just remember to save each time before you exit.

Who can see my personal information? 

Please be assured of privacy and confidentiality.  Only with your consent, or if we are required by the law, will anyone outside of QMFN be given access to your profile or the personal information stored on the database.

At no point will your personal information from this database be disclosed, sold, shared or provided to any government department, agency, private or public company, body, individual or organization without your prior consent unless we are required to do so by law.

All QMFN staff who work on the database have signed a confidentiality agreement.  Only QMFN representatives that have a direct job-related need to access specific profiles will be granted access. 

For what purposes will my personal information be collected and used by the QMFN?

Your information will be collected and used by us only for the following purposes:

  • Developing and maintaining the QMFN Membership List.
  • Generating the official Voters’ List for QMFN (and issuing all election related communication with members).
  • Communicating with members about news, events, information on programs and services as well as upcoming information on elections and voting.
  • QMFN intends to provide a spectrum of programs and services to all members; from support for education and training, to provision of eligible non-insured health benefits, to connection to cultural and special events as well as the ability to become involved in economic development activities. QMFN also wants to provide employers and economic development partners with high-level non-identifying information to encourage and cultivate employment opportunities.  However, to be able to participate in any of the Band’s programs and to receive any services each member must register and update their individual profile with the additional information requested on all the forms within the database.

Rest assured that the QMFN does not and will not collect, use or disclose your personal information for any other purpose.

Is my Personal Information Safe?

QMFN uses appropriate security measures to protect against loss, theft, unauthorized access, disclosure, use or modification of personal information held in this database.  The computer which houses the data is stored securely in a Band owned building with secure backups in place.  QMFN has engaged a VeriSign SSL Security Certificate to provide an extra layer on top of its own internal security.   All sensitive information being transmitted from your login screen to the secure database is encrypted for transmission in the same manner that banking information is encrypted.  Anyone interacting with your data on the Band’s behalf must provide the same level of security that QMFN provides to your data.

What are the Terms and Conditions?

You must consent (agree) to allow QMFN to use your personal information for any other purposes besides developing and maintaining the membership list and generating the official voters list

You must also agree that you are entering only correct and accurate personal information, that you are not entering any information you know is wrong or false. You must also agree that you are not entering personal information about another member without their prior approval (he/she has given you permission to access his/her personal data form) to enter his/her information.

If you are the legal guardian or parent (with legal custody status) of a member who is under 18 years of age, or have the power of attorney over an adult member with a disability, you may update his/her information if you agree to the same terms and conditions for accuracy and legal responsibility to update the information.  To be able to enter information on behalf of your charge, you must first sign a Parent/Guardian Consent form and it must be on file with the Indian Registrar Assistant in the QMFN Band office.  To download a copy of the form, see “membership” under the Programs and Services tab.  Sign it and mail/fax to the QMFN Indian Registrar Assistant.  Note: Only once the form has been received will access to the minor / legal charge member database information be granted.

What happens when someone turns 18?

When a member turns 18, he/she assumes responsibility for his/ her own profile.   A letter will be sent to the member informing him/her of his/her responsibility to update and maintain all personal information on the QMFN member database. At that point, the member’s legal guardian will no longer have authority to access that member’s profile.  If a legal guardian and or parent with legal custody have a concern with this policy, he/she must speak with the Indian Registrar Assistant at least six months before the 18th birthday of the member.

What happens if I forget my password?

When you log unto the member database you will click on the “update member information” button that will take you to the log in screen, once there you can click on “forgot password” and follow the instructions.

What happens if my email address changes?

When you log into the member database you will click on the “update member information” button that will take you to the log in screen, then into the “member information form”.  On that form there is a field for your email, simply enter your new email address and it will be changed.

Will QMFN ever collect information without consent?

When an individual becomes a new member due to birth, recent granting of membership, and/or transfer of membership, the QMFN Indian Registrar Assistant will set up a new file by entering each new member’s key contact information including name, address, date of birth, band membership number, substantive community and electoral ward.  Only parents with custodial responsibility and or legal guardians will have permission to see and or alter information on members under the age of 18 and or disabled members covered through a power of attorney.

QMFN initially receives membership information either by an individual that already has status and is applying to QMFN to transfer their membership/become a member of QMFN or when an individual is registered as a member and receives status as granted by the federal Department of Aboriginal Affairs and Northern Development Canada.

Once the initial membership data has been entered for a new member, it is not our intention to collect additional personal information in the database without your consent.  The new member should then proceed to update his/her profile to provide the additional information needed to enable that member to fully participate in our other programs, services and opportunities.

How can QMFN get my consent or permission to send me information electronically (via email)?

When you log onto your personal member information form, there is a space for you to give your email address.  By inserting an email address, you will be agreeing to give permission to QMFN to send information to you electronically.  This may include regular updates, newsletters, notification of upcoming events, notification of new or changed programs and services, press releases and other relevant information.

If you do not enter an email address, QMFN will assume you will seek any information yourself by regularly checking the Qalipu website.

Who can I contact if I have any concerns or questions?

You can send an email to profile@qalipu.ca, the QMFN membership database administrator with your questions or you may send a letter to QMFN at 3 Church Street, Corner Brook, NL A2H 2Z4, or call toll free 1-709-634-8043.

Qalipu Mi’kmaq First Nation Band Member Database CONSENT FORM

I have read the QMFN frequently asked questions and understand the terms and conditions associated with the QMFN member database.  I understand that my personal information will only be used by the QMFN for the following purposes:

  • Developing and maintaining the QMFN Membership List.
  • Generating the official Voters’ List for QMFN (and issuing all election related communication with members).
  • Communicating with members about news, events, information on programs and services as well as upcoming information on elections and voting.
  • Developing and providing services and programs to Band members. I also understand that if I wish to access programs and services offered by QMFN, I will be required to enter additional personal information on the database.

At no point will my personal information from this database be disclosed, sold, shared or provided to any government department, agency, private or public company, body, individual or organization without my prior consent unless required to do so by law

To access the database and to store my personal information on the database, I am consenting (agreeing) to allow QMFN to use my personal information for the above purposes.  

I agree that I am entering only correct and accurate personal information; I am not entering any information I know is wrong or false.  I also agree that I am not entering personal information about another member without his/her prior approval (he/she has given me permission to access his/her personal data form) to enter his/her information.

If I am the legal guardian or parent (with legal custody status) of a member who is under 18 years of age, or for a disabled adult member over which I have a legal power of attorney, I may update his/her information and agree to the same terms and conditions for accuracy and legal responsibility to update the information.  To be able to enter information on behalf of a minor, I have signed a Parent/Guardian Consent form and it has been put on file with the Indian Registrar Assistant in the QMFN Band office.  I further understand that only once the form has been received by QMFN, will I access the member database and update his/her personal information.

 

Ginu will be down for a scheduled maintenance on January 15th, 2013.  During this maintenance you will be unable to login to Ginu. 

 

I have read the terms and conditions and I agree to them:

I agree                    I do not agree