Council Meeting Report – May 25, 2024

Council Meeting Report

Meeting of Chief and Council

The Qalipu Chief and Council met on Saturday, March 25 for their regular meeting in Corner Brook. All members of the Council were in attendance except for Bobby White, Ward Councillor for Flat Bay and Hayward Young, Ward Councillor for Stephenville. Charlene Combden, Ward Councillor for Exploits joined the meeting virtually. A large contingency of members attended the meeting. Thank you to those members for attending and we appreciate the concerns that they brought forward.

Jordan’s Principle Service Positions

Council discussed a briefing note from the Health & Wellness department regarding the two Jordan’s Principle Service positions. The request from the department was to make the Jordan’s Principle Service Coordinator and the Jordan’s Principle Service officer positions permanent in the organization chart. Comments were made in discussion that these positions are extremely important for the organization. These positions are currently filled and are in the Corner brook office, and it was discussed that due to the geographical location of members, it be considered that any additional positions be placed in QFN offices outside of Corner Brook. Increased communication to members regarding this service would raise awareness.

Motion to make the Jordan’s Principle Service Coordinator and the Jordan’s Principle Service Officer permanent positions was moved by Calvin and seconded by Sherry.

All councillors were in favour of the motion.

Organizational Chart

Council reviewed an organizational chart that was updated to include the Jordan’s Principle Service Coordinator and the Jordan’s Principle Service Offer under the Health & Wellness department. Another new change to this chart was the Project manager in the Executive Office. The Project Manager would assist with grant and proposal wiring, would look for new opportunities and ensure that reporting is competed, and all actions were carried out. A councillor commented that they were happy to see this position on the chart as they believe it would be a huge benefit to the organization and would assist all staff in completing tasks to better serve the membership.

Another addition to the organization chart is the administrative assistant in the finance department.

The updates to the organization chart motion was moved by Calvin and seconded by Terri. Motion was carried.

Amendments to council by-laws

Section 9.2 of the QFN Council procedures reads that councillors may add items to the agenda of regular or special meetings by submitting a notice to the band manager at least 7 calendar days before a regular scheduled council meeting.

A briefing note from the executive office would like to amend section 9.2(a) to state that councillors may add items to the agenda of regular or special meetings. Adding items to regular schedule council meetings would need to be submitted by a notice to the band manager in 13 days before the regular schedule meeting. This change would allow for sufficient time for the band manager and administrative staff to prepare the council agenda packages. This will ensure that council members receive their package 10 calendar days prior to a regular schedule council meeting.

After some discussion, council stated they would like to change the 13 days notice to 15 days.

This motion was moved by Ivan and seconded by Terri. Motion was carried.

Culture, tourism, and community development AOP Amendment

Two items were added back into the annual operational plan (AOP) for the Culture, Tourism, and Community Development department under section 2.6.8

The first item is to work with interested parties in Indian Point (Millertown) to develop a plan for Wigwam Point and area. This plan will preserve and protect the area around Indian Point.

The second item is to proceed with the development of Wigwam Point (Peterview) by working with the community to provide site enhancement.

These amendments were moved by Frank and seconded by Sherry. Motion was carried.

Standing Committee Reports

Councillors reviewed the standing committee reports prior to the council meeting. Comments were made regarding the Culture, Tourism and Community Development standing committee that the work of this department touches members in positive ways as it helps them heal from trauma and stay connected to their indigenous roots. Activities and events are available to members and communities and programs such as the Moon Time Program is being well perceived.

Q4 financial statements were also discussed, and a motion was made for approval of the statements, moved by Calvin and seconded by Ivan. Motion was carried.

Band Managers Update:

Band manager, Charles Pender reported that the By-Law review and HR review are ongoing, and meetings were happening weekly with the internal working committee. Notice of staff engagement survey has been sent to staff and more information will be circulated to them once survey launch approaches.

Two new guardian positions were advertised recently. These positions would place guardians in the Port au Port / St. George’s area. The funding for these positions is coming from a partnership with QFN and Ocean’s Collaborative.

Members are encouraged to go into the Kinu profile to verify that the information on file is correct. Having an email on file would be extremely beneficial to members to ensure that members receive their voting packages for the upcoming Fall 2024 election. If anyone requires assistance with updating the information on their membership profile, staff are available by contacting one of our offices.

Next Meeting of Council

The next regularly scheduled meeting of Chief and Council will be on July 20th, 2024.